The Credentials module can be used to house information regarding your faculty credentials and course assignment information. To populate this module with your institution’s information, our team will perform a mass import using a series of spreadsheets.
The Importing Dictionary attached below covers the use for the column header in each file. Any explicit instructions provided in the Use column of this Dictionary must be followed and each field labelled as required must be filled out for every data row in order for the files to load successfully.
The spreadsheets must be formatted according to the attached templates. All field headers must be included and be in the same order as found in the template. Any optional fields may remain blank.
The Faculty file must be loaded before the Credentials Details file or the Course Sections file can be loaded. The latter two files link their provided data to faculty members based on the unique Faculty ID assigned to each faculty member in the former file. Thus, the unique Faculty IDs provided in the Credentials Details file as well as in the Course Sections file must match a Faculty ID that is already in the system to load successfully.
The Term file must be provided before the Course Sections file can be loaded as the latter file links each course to the term information based on the the unique Term ID assigned to the term information in the former file. Thus, the unique Term IDs provided in the Course Sections file must match a unique Term ID that is already in the system to load successfully.
Campus Labs takes very seriously the need for accurate data to be reported to accrediting agencies on time when reports are due, so it is of paramount importance to recognize the following before preparing the Credentials Module for an Accreditation archive:
The Credentials Module is intentionally designed as a one-time entry of data. Once the Credentials files are loaded, other files can be attached to the data that was entered from either the Faculty, Credential Details, or Course Section files (e.g. Résumé, Syllabus). Due to the ultimate nature of this process, it is imperative as a best practice to provide all information after add/drop week of a given semester once this information is not prone to change. The only course of corrective action once erroneous data is provided for import is for a site administrator on campus to manually edit each line of data (which we recognize to be unfeasible en masse as deadlines approach) or for Campus Labs staff to roll back the entire Course Sections file, Credential Details file, and/or Faculty file to prepare for a new round of loading valid data. Rolling back of any of these three file types will result in a permanent loss of anything that was manually added or attached to the respective data (e.g. manual text edits, file attachments).
Please reach out to your consultant or contact us at firstname.lastname@example.org if you have any questions regarding this process.